Event briefs for whoever is leading
A single printable-style page with the roster, meeting details, requirements, and contacts for the person running the day.
Every part of running the club, on the screen you have with you.
These are real screens from a RallyWire club workspace—desktop and phone—so you can judge the software before you ask for access.
Screenshots show a demonstration club with sample members, activities, dues, and documents. Nothing here is another club’s data.
Events and field operations
Plan the outing once, then run the day from one page.
Publish an event with its meeting point on a map, capacity, difficulty, requirements, and leaders. RSVPs, waitlists, waiver status, attached files, and attendance all stay on the event instead of scattering into a thread.
- Searchable place lookup and a draggable map pin for the exact meeting point
- RSVP tracking with capacity limits, waitlists, and recorded attendance
- Event briefs, protected rosters, event file attachments, and post-event debriefs
- Time-zone-aware schedules and calendar (ICS) subscriptions for members
Members and participation
Membership records that survive a change in officers.
Invite members or take applications with your own questions, assign roles, and keep the roster searchable. Each person stays connected to the dues, waivers, activities, and updates that actually apply to them.
- Invitations, membership applications with custom questions, and membership types
- Roles for owners, admins, officers, event leaders, and members, enforced server-side
- Sortable, searchable roster with role, status, join date, and shared contact details
- Member profiles with membership history, dues records, and waiver status
Dues and money the club collects
A dues ledger instead of a spreadsheet and somebody’s memory.
Record what each member paid, how, and when. Officers see who is current and who is behind; members see their own balance without asking the treasurer.
- Payments recorded with amount, method, date, and notes
- Track paid, partial, past-due, and unpaid states visibility
- A self-service dues view so members can check their own standing
- Membership types carrying their own rate and renewal period
Waivers and requirements
Signed waivers stay attached to the person and the trip.
Publish waiver templates, require the right one for the right activity, and see at a glance who has signed. Signatures are kept as records of what was agreed to, not overwritten when the wording changes.
- Versioned waiver templates with the full text members agreed to
- Activity-specific requirements, including add-on waivers for water or technical outings
- Signature status per member and per event, visible to leaders before the day
- Signed records retained for the club’s own accountability
Files, bylaws, and shared gear
The club’s documents stop living in one person’s drive.
Keep trip plans, safety checklists, minutes, and governing documents in a browsable library with role-based visibility, then track the gear the club owns and who currently has it.
- Category-based file library with per-file visibility for members, officers, or admins
- Bylaws kept with version history so the current text is never in question
- Shared asset inventory with asset tags, condition, and custody records
- Included storage that scales with the plan, tracked in club settings
Communication and updates
Club news that reaches members where they already are.
Write announcements once and let them land in the workspace, in members' notifications, and in the channels your club already uses. The archive stays readable long after the message would have scrolled away.
- Rich-text announcements with an archive members can search back through
- In-app notifications for RSVPs, waivers, dues, applications, and new posts
- Discord webhooks for clubs that live in a server
- Per-member notification preferences instead of blanket email
And the parts nobody thinks about until they matter.
Club settings let you switch modules off when your club does not use them, so the workspace stays as small as the club needs.
An activity log that answers “who changed this?”
Privileged changes are recorded with the actor, the action, and the time, so the club can reconstruct what happened.
Shared gear, and who has it
Radios, first-aid kits, canopies, and group equipment tracked with asset tags, status, and current custody.
Integrations and a club API
Scoped API keys, Discord delivery, and calendar feeds for clubs that want RallyWire data in their own tools.
Custom onboarding experiences
Tailored onboarding journeys for new club members, ensuring they feel welcomed and informed from day one.
Club analytics and reporting
Analytics and reporting tools to help clubs understand their performance.
Bring your club in during the beta.
RallyWire is in private beta and beta access is currently free. Every feature on this page is part of the club workspace you get; plans differ by active-member capacity, included storage, and API access.
- Security
- Optional two-factor authentication, server-enforced role permissions, and audit records for privileged changes.
- Your club’s data
- One club’s records are never visible to another club, and members only see what their role allows.
- Pricing
- Projected plans start free and scale by active members and storage. Beta clubs are not charged.
- Updates
- Feature releases ship on a published cadence with public release notes.